A manager is responsible for the performance of the duties even though he may delegate to a subordinate authority to accomplish a service and the subordinate also in his turn may delegate a part of his authority received by him. Authority and Responsibility in Management – Meaning, Definition, Concept, Characteristics and Relationship, According to Barnard, “Authority is the character of a communication (order) in a formal organization, by virtue of which it is accepted by a contributor to, or member of, the organization as governing the action he contributes; that is, as governing or determining what he does or not do, so far as the orga­nization is concerned.”. Responsibility is also an important concept and has been defined as follows: Responsibility is an obligation of the individual to perform assigned duties to the best of his ability under the direction of his executive leader. At the root of his authority are his competence, charisma and leader-like qualities. It changes with time, position and group behaviour of the subordinates etc. Thus the responsibility is the obligation to perform certain functions and achieve results. Exit Formalities : When your employer is not ready to relieve you from your services! Unlimited authority always tends to be an instrument of corruption, It should therefore, have arid generally does have some limitations, which may be express and implied. On the other hand, when the president hires some lower for seeking legal advice and advocating a particular case in the court of law, his obligation comes to an end when the assignment is completed. How to create a perfect profile to land the dream job, Gambling Versus Investing – The Ins And Outs, Why Training Programs don’t impact Business Objectives? “Duty” or “responsibility” refers to an obligation or liability for performance of a task or responsibility that is assigned. It may continue or cease with the accomplishment of the desired objective. Responsibility results from a superior subordinate relationship. Concept X: Every service responsibility should be matched by an equal service authority, with the scope of such authority well defined. He does this because he has made decision about the work behavior of his subordinates. Before publishing your Articles on this site, please read the following pages: 1. Authority: Chester Barnard has defined authority as a character of “an order in the informal organisation by virtue of which … Though a certain part of the responsibility is delegated to the subordinate the original and entire amount of the responsibility still rests with the superior. Vertical delegation of authority determines relationship between a boss and his subordinate and the horizontal division of authority determines the degree of decentralisation. If the authority is more than responsibility then chances are that a manager may misuse it. For practical purposes, the term authority can be defined as the legal and rightful power to command or to extract action from others. Thus, as a matter of fact, there should be blending of power and influence to make the authority really effective. state of being accountable for something or someone that is under one’s control – Koontz and O’Donnell. Therefore, it is said that authority is delegated, responsibility is created and accountability is imposed. To sum up in literal terms if authority is a body then power is the means and responsibility is the state of handeling the power 210 Leadership Authority and Responsibility 211 In accepting your commission, you gain a position of “special trust and confidence” in the eyes of the President – trust and confidence in your “patriotism, valor, fidelity, and abilities.” By virtue of your commission you are placed in a position of authority It is common to hear about delegating responsibilities, holding a person responsible, discharging responsibilities and carrying out a responsibility. While the authority flows from a superior to a subordinate when assignment of duty is made, the responsibility flows from a subordinate to his superior when former undertakes the obligation of accomplishing the duties assigned to him. The important principles which could be observed in delegating responsibility are: 1. Learn vocabulary, terms, and more with flashcards, games, and other study tools. Responsibility is a personal attribute and it cannot be deleted. ‘So therefore, we have to take responsibility for controlling those powers we develop.’. These are the main characteristics of the responsibility: 1. In a more comprehensive sense responsibility can be defined as an obligation of a subordinate to perform the duties assigned to him. 1 The state or fact of having a duty to deal with something or of having control over someone. Avoidance of gaps in delegation of responsibility. TOS4. Is ‘Responsibility’ Different from ‘Accountability’? Authority, Responsibility and Accountability are Inter-related. It stems from the top and is transmitted downwards through the line by the process of delegation. Delegating the authority to someone else doesn’t imply escaping from accountability. • Do we understand “authority” and “responsibility” as they relate to group conscience decisions by G.S.R.s, D.C.M.s and our area delegates? It assumes that a subordinate has the option to accept or reject authority and. The relationship between CEO and the production manager of a company is a case of continuing responsibility – the production manager must keep performing his task or responsi­bility so long as he is in the employment of the company. They do not work on their own; they need humans to work them. Responsibility is the most misunderstood term in the literature of management. In view of organizational set up, the superior-subordinate relationship gives rise to this responsibility as the superior is vested with the authority to get the specified work done by his subordinates. Responsibility may be a continuing obligation or specific obligation. Acceptance theory would be put to test only when a manager takes a decision and communicates it to his subordinate(s). Authority comes from the top (managers and executives) and trickles down. What happens when an Open-Door meeting goes wrong? 2. The reasons for these commands are fascinating, and not based in time or culture. However, relationship between CEO and an auditor who is appointed annually to conduct audit of the company accounts is a specific duration task or responsibility. It is the power or the right to act, to command or to extract action by others. If the subordinate ably and willingly accept to perform the assigned tasks or responsibility, and performs it in the manner desired by the manager, he can rest content that his authority enjoys acceptance. Absence of overlapping responsibilities i.e. Delegation of authority to a subordinate will not relieve a manager from responsibility to perform his duties. Disclaimer Copyright, Share Your Knowledge Authority is seldom simply bestowed by a senior executive, but only earned through responsible behavior. Authority flows from superior to the subordinate manager to whom certain duties are assigned and responsibility is the obligation of the subordinate to accomplish these duties. ‘a true leader takes responsibility for their team and helps them achieve goals’. In a business organization, which is authoritarian in nature, the word authority refers to the power of an individuals to direct others by giving orders. If bank officers decide to meet every Saturday evening for two hours and form a recreation club to play games outside the bank, they are meeting in an informal organization. Hence, is called functional derivative. Termination on No-Show after Maternity Leave, Re-booting your career after a sabbatical, Managing office romance when it turns stale. Until and unless any performance is technically possible an order to do any such work would be unworthy. According to Henri Fayol, there should be a balance between Authority (Power) and Responsibility (Duties). Legal authority or social or cultural norms become irrele­vant here. But since authority is a human possession, such authority may be described as that authority which is possessed by the person who either interprets computer processed results and data or underlines their significant managerial meanings for others. In every organization, this process of re-delegation is essential to run the organization. The term responsibility has been interpreted in two different ways. But if he is assigned the task of producing 100 units daily on the machine, his responsibility is expressed in terms of a quantitative target. Since 1950 the term technical authority or computer authority has come into use. Responsibility is closely related to authority. It is only through authority, a manager exercises control. Duty or responsibility may be in terms of functions, targets or goals. Authority and right to command helps the manager get work done by others in the organization and the degree of authority goes on descending down the line. Top managers appoint senior and junior level managers and assign tasks and responsibility to them to perform and dele­gate them appropriate authority to operate and control the resources placed under their control. Therefore, it is said that authority is delegated, responsibility is created and accountability is imposed. While exercising authority, the manager must keep the following limitations in his mind. How to survive when your role is soon to be eliminated ? Normally, responsibility moves upwards, whereas authority flows downwards. If the subordinates do not accept the authority of manager, they may not willingly comply with his decisions and orders – they may even defy them. In a way through exercising the control the superior is demanding accountability from subordinates. Responsibility arises from superior subordinate relationships. By mere his personality people seek his advice and obey it. How to turn around Late-Reporting to office? This shows that the obligation is the essence of responsibility. This means that a subordinate will accept authority only if it falls within his zone of acceptance. The relationship between a president and his sales managers is typical of the continuing type of obligation. Likewise, only a person who is subordinate to the authority-holding person can be assigned task or responsibil­ity. ... each able to act directly on behalf of the people with the authority granted to it. The informal structure refers to the social groups or friendships which people working together may form. It may, therefore, be said that authority includes power but power may or may not be supported by authority. 1. Compliance is obtained in a number of ways trough persuasion, sanctions, request, coercion, constraint or force”. In an organisation responsibility is the obligation of a subordinate to perform his duty as required by his superior. But you can be aware and take these proactive steps. Failure to observe these elements may call for a penalty, punishment or disciplinary action against the erring subordinate. Parents ask or order children to do or not to do anything. In general, in business organizations, the authority is a result of the contractual agreement, under which the subordinate have agreed to perform certain services in return of monitory benefit. Without authority, the executive cannot secure compliance of his orders from his subordinates. Physical limitations such as climate, geography, chemical elements and so on, have their limiting effect on authority. Henri Fayol, who designed the administrative theory of 14 principles of management, defined authority as ‘the right to give orders and exact obedience‘. According to George R. Terry, responsibility is inseparable, there is every danger that it may be misused by the possessor. Greater authority comes with greater responsibility. For a while he forgets that under the current global business scenario, an efficient worker would stay only if his compensation package compares favorably with that of similarly qualified work­ers in other organizations. If the marketing manager directs the sales sup… • Why is delegation of “authority… The managerial authority is a rightful permission to act for the enterprise instruct the subordinates, impose penalty for wrong doings, use company property or to speak or act as a representatives of the enterprise. For this reason they cannot be held accountable for failure or deficiency of performance. (c) If the consequences of not accepting the authority would damage his career prospects in the organization, including perhaps loss of job. Authority – Responsibility Relationship: Authority and responsibility of a manager should be co-equal i.e. According to Koontz and O’Donnell, “Viewed internally with respect to the enterprise, responsibility may be defined as the obligation of a subordinate, to whom a superior has assigned a duty to perform a service required. Their reward is the salary and prospects of promotion to higher responsibility positions in the organization. It may be favourable or unfavourable. 20 No. It will help him in successful utilization of his authority. Authority may be subjected to the bye-laws, standing orders, rules and regulation of the company (as per articles and memorandum of the company). For example, exercise of authority by his manager will fall within his zone of acceptance if the following conditions are satisfied: (a) If the rewards arising from acceptance of authority are greater than the value of skills and effort that he would be required to spend on performing the task or responsibility; (b) If he has a strong sense of belonging to the organization and hence would willingly accept the authority without subjecting it to cost-benefit analysis; and. There are plenty of examples which conflict with each other and that I believe are completely incorrect and in a lot of cases the definitions totally conflict with themselves: 1. Thus, authority and responsibility are not only interlinked but equal in equation like rights and duties, liberty and equality. CA NewsGram, Fourth Quarter 2004, Vol. A person can influence the behavior of others even if he does not command any formal, legal or tra­ditional authority. Delegation, authority, and responsibility: A reconfiguration of an old paradigm Management is often defined in simple terms as getting things accomplished through people. Authority should be adequate and should not only match the duties to be performed but also the personal capabilities of the subordinate. Authority is the legal right of a superior to command his subordinates. They follow the leader because, according to their per­ception, he articulates their feelings and aspirations. These are governed by the articles and memorandum of association which are governed themselves by the commercial and industrial laws of the country. Such a person would have power but no authority. Giving employees greater responsibilities without the authority to meet them is a recipe for managerial disaster. While the president may delegate much decision-making power, some revenue and expense items remain exclusively under the … According to Barnard, “an individual will accept the exercise of authority by his superior if the advantages to him from accepting the authority and the disadvantages from not accepting the authority are greater than the advantages from not accepting and the disadvantages from accepting; conversely, he will not accept the exercise of authority if the latter factors are greater than the former.”. Accountability arises out of responsibility and responsibility arises out of authority. (b) The objective aspect that is the character in the communication by virtue of which it is accepted. Authority is generally adopted with power to secure obedience. Clear identification of responsibility limits. These three terms are positively correlated and are at the same time not understood in their proper perspective. 4. These units must be structured together and their efforts directed towards attaining the goals of the enterprise. But his decision to do so is often influenced by his personal likes and dislikes and socio-economic, educational and cultural background. The command that women should not teach or have authority over the men of the church (1 Timothy 2:12) is really one command, not two. – Henry Fayol, “Authority is the official and the legal right to command action by others and to enforce compliance. Authority is one of the important considerations in the process of management. This shows that the obligation is the essence of responsibility. Responsibility cannot be … In an enterprise responsibility is accepted by a subordinate due to contractual relationship and in turn, he gets monetary or other rewards. Accountability still rest with the person having the utmost authority. Some persons having attractive personality command others to work. This will better the performance of the organization to deliver goods to the public. Principle of Parity of Authority and Responsibility: Authority and responsibility must be co-extensive. – George R. Terry, “Authority means the Power to command others- to act or not to act in a manner deemed fit by the possessor of the authority and is exercised in furtherance of the enterprise or departmental purpose”. According to Koontz and O’Donnell “the obligation of a subordinate to whom a duty has been assigned to perform the duty”. Allen defines authority as “the sum of the powers and rights entrusted to make possible the performance of the work delegated.” This definition emphasise the right and power aspects and adds another dimension, namely the implication that the authority is delegated with a view to performance of the work and is delegated to the extent of the responsibility for the work entrusted to the delegatee. 2. However, it is important to bestow some responsibility to a subordinate to make sure that the task is performed by him successfully. Top managers of the company owe responsibility and accountability to their superiors—the board of directors—who on their part are responsible and accountable to shareholders. A manager’s authority is restricted by the enterprise goals, objectives, politics, programmes and procedures etc. Authority may be subject to the social beliefs, codes, creeds and habits of the group over which it has to be exercised. Performance evaluations and fitness reports should be based on which of the following factors? Business Management, Functions, Directing, Authority. (iii) He wants to avoid disciplinary action, (iv) he regards the maturity, age or experience of superior (v) he wants to avoid responsibility, (vi) he believes that the authority is legitimate and should be followed. His zone of acceptance will be determined by a number of factors. authority should be commensurate with responsibility. The term Responsibility is, most of the times, used to mean duty, activity, liability, accountability or even authority. Share Your PDF File Functional similarity which facilitates specialization should be taken into consideration while delegating responsibility. 3. Responsibility comes hand in hand with authority. Responsibility has no meaning except as applied to a promotion. They need proper consideration while introducing delegation of authority within an Organisation. However, the ideal source of authority is that under which the subordinates accept to perform the assigned task and responsibility because they trust the ability and integrity of the manager. In order to ensure that authority and responsibility are co-equal, a correlative action may be resorted to. Responsibility is the obligation of a subordinate to perform a duty, which has been assigned to him by his superior. It can be acquired through persuasion, sanction, coercion, constraints or force. Authority is the right to give orders and the power to exact obedience. A manager is responsible ultimately for the performance of his duties even though he has delegated it to his subordinates. In management science authority, responsibility and accountability are three terms around which the whole set of managerial activities cluster. Whenever authority is used, responsibility ensues. This is example of traditional authority. Responsibility in terms of quantitative targets is pref­erable to general, non-quantitative responsibility. 1. Every manager at any level in the organisation, must respect the laws, traditions and restrictions etc. 1. There are any limitations to the concept of authority. In fact, authority comes only after a leader demonstrates responsibility. 3. Laws, trade practices etc. But one must understand that the fact that the fundamental source of authority is formal authority emanating from an institutional framework or from an organizational structure. Content Guidelines 2. General Service Conference - 1957. Only a per­son holding authority—legal, traditional or competence—can assign task or responsibility. The essence of responsibility is obligation to perform the assigned duty or task. When a superior assigns some work to a subordinate, the latter becomes responsible for performance of tasks. Respect­ing and serving elders in family and society is an age-old tradition, so is responsibility of parents to raise and properly educate and train children for life ahead. “Authority is the character of a communication (order) in a formal organization, by virtue of which it is accepted by a contributor to, or member of, the organization as governing the action he contributes; that is, as governing or determining what he does or not do, so far as the orga­nization is concerned.”, “Viewed internally with respect to the enterprise, responsibility may be defined as the obligation of a subordinate, to whom a superior has assigned a duty to perform a service required. Then, it assigns tasks and responsibility to the staff, based on their competence levels. According to acceptance theory, authority of a manager will be in direct proportion to the acceptance given to his authority by his subordinates. 4. It is always considered to be the key to a successful Managerial job. Women should not teach in the church in a way that takes authority or replaces the authority God has ordered in the church. Such authority stems the decision making power granted to the processed data by a computer. Welcome to EconomicsDiscussion.net! Such an authority exists only till emergency lasts”. Non-living inanimate beings – machine, tool, capital – cannot be assigned task or responsibility. (a) The subjective aspect that is the personal aspect of accepting a communication or order as authoritative; and. Some writers define as a duty while others call it an obligation. Learn about the meaning, definition, concept, relationship of authority and responsibility in management. This customary acceptance of authority is a part of our culture and day- to-day behaviour. As per this definition, there are two aspects involved in the concept of authority. But responsibility without authority is a common problem at companies with uneven management… It is a different matter though that in the modern society this tradition-conferred authority is suffering dilution. 4 “Service: Responsibility and Authority“ This is one of the most powerful Concepts. As Simon puts it, authority is the power to make decisions which guide the action of another. On the other hand, Responsibility is the outcome of authority. Authority, in simple words, is the right way of commanding subordinates, issuing orders and instructions, and exacting obedience from the team. It is the authority a person enjoys by virtue of his superior position in the organisation. Responsibility is the obligation of a subordinate to perform the work assigned to him by his superior. – Keith Davis, Responsibility is the obligation of a subordinate to perform his duty as required by his superior – Theo Haiman. Delegation of authority establishes relationships. COMMAND MANAGED EQUAL OPPORTUNITY PROGRAM. In addition, authority and responsibility should be clearly defined for all positions. Organizing will not end by dividing the originations into smaller homogeneous units. A building, a machine or an animal cannot be held responsible. In view of organizational set up, the superior-subordinate relationship gives rise to this responsibility as the superior is vested with the authority to get the specified work done by his subordinates. Therefore, it becomes important that with every authority position an equal and opposite responsibility should be … According to George R. Terry, responsibility is inseparable, there is every danger that it may be misused by the possessor. Thus, while the informal organization is spontaneous, the formal organization is the result is the result of a deliberate and planned effort to pattern activities and relationships in a specified way to facilitate the achievement of goals in a smooth manner. But compliance of actions and carrying out of instructions by subordinates cannot always be assured merely because the authority is customarily accepted. This principle avoids misuse of authority and at the same time helps in proper discharge of responsibility. A manager has authority to order his subordinates to act or not to act in a particular manner. SAFETY OFFICER. But as per Koontz O’ Donnel source of authority is discussed under three headings: The people who have belief in his theory, accept the basis that the ultimate source of authority in a business firm is embedded in the institution of private property, which is interested in a; person power over material resources. As … The task or responsibility to produce minimum 100 units per day is a task or responsibility expressed in quantitative terms. So, authority should be delegated as to be equal to responsibility, consigned to the worker. Assignment of Task or Responsibility Requires Two or more Persons: Assignment of task or responsibility requires, first, an authority-holding person to assign the task or responsibility and, second, one or more subordinates to perform that task or responsibility. Some state constitutions explicitly guarantee equal rights for men and women. one function should not be assigned to more than one individual employee. 2. Koontz and O’ Donnel define it as the obligation of a subordinate, to whom a superior has assigned a task and dele­gated authority, to perform the task as required. 2. A person with extraor­dinary characteristics (charisma) exercises authority over his followers, even though the followers are neither bound by any law or tradition to do so. It means the person who has been assigned a task or responsibility has a duty or obligation to perform it. (1) Exercise of authority drives staff of the organization to perform the tasks and responsibility assigned to them: Authority means the right to influence the behavior of others. Henry Fayol defines authority as “the right to give orders and the power to extract the obedience.”. So a manager while using authority, must keep in his mind, the reaction of his orders on employees, shareholders and customers etc. Authority is a formal or institutionalized form of power vested in a position or office. Also, all authority is formal. Senior citizens are willingly offered seats in crowded buses and trains; no one minds their jump­ing the queue to visit a doctor, or to withdraw money from bank. There are technological limits on authority too. Authority means a formal, institutional or legal power in a particular job, function or position that empowers the holder of that job, function or position to successfully perform his task. 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